Submit Paper / Poster

The Call for Abstracts is now closed. Authors will be notified of their status in mid-July.

The OCEANS 2019 Seattle “Call for Abstracts” opened on March 25, 2019. We seek engaging and cutting-edge technical presentations for our conference in October. These will be presented during the technical sessions (including workshops and tutorials) occurring Monday through Thursday October 28th-31st.

Abstracts must fall under one of the topics for this year’s event as listed here, and authors must specify which of the three categories of presentation listed below is preferred. Abstracts will be reviewed by multiple members of IEEE-OES and MTS for suitability and lack of plagiarism, and the results of that review will be communicated to authors on (or before) July 12th, 2019. Those that are accepted will be invited to submit a full paper or poster by September 16th, 2019.  The papers and posters actually presented by authors in person at our meeting will be published in the IEEE eXplore journal and available for download from the OCEANS’19 app and online program.

Again, the deadline for abstract submission is May 31st and the committee will contact you on (or before) July 12th as to whether or not your abstract is accepted. If accepted, and you wish to participate, you will be required to register for the conference when you upload your presentation.

  1. Oral Presentation: If accepted, you are required to write a paper per instructions for publication in IEEE Xplore. Further, to achieve publication, you, or one of your listed co-authors, are required to orally present that paper in Seattle sometime on Monday through Wednesday, October 28-30.
  2. General Poster Session: If accepted, you are required to create a poster per instructions for download from the meeting app and online program. To achieve this form of publication, you, or one of your listed co-authors, are required to physically present that poster in Seattle sometime on Monday through Wednesday, October 28-30.
  3. Student Poster Competition: This long-time tradition of OCEANS conferences is described in detail here. It is open to full-time undergraduate and graduate students, and the top 20 abstracts will be selected to attend the meeting with full support, present their work in poster format on Monday through Wednesday, October 28-30, and get a published paper in IEEE Xplore.
  4. Workshops, Tutorials, and Special Sessions: The Technical Program Committee also seeks those who wish to lead topical panel sessions, workshops, or tutorials. We are changing the usual timing for the latter which will be held on Thursday, October 31st. Please submit an abstract with details such that we can connect with you directly.

Abstract Submission Guidelines:

  • All abstracts must be submitted in PDF format, and must be created by the author (co-authors are allowed).
  • 500 word minimum; 1000 word maximum; 2 page maximum – inclusive of text, graphics, and references.
  • Please include at the top of the abstract the name of the principal author, the institute or affiliation the paper represents, and the title of the paper.
  • The originally-submitted abstract cannot be used as a substitute for the conference paper. Please note that abstract PDFs do not need to be converted through the IEEE Xplore PDF eXpress service.
  • Authors of accepted papers are expected to prepare and submit the conference paper (4 to 10 pages) for conference proceedings at the conference (additional instructions will be given at that time).
  • Note: If your abstract is selected for presentation, the final paper must be formatted to U.S. letter size (8.5 by 11 inches). To assist in the preparation of the paper, style templates for MS-Word and LaTeX manuscripts can be downloaded directly from the IEEE website. The Word templates are designed for recent versions of Microsoft Word. When opening a Word template, if you receive an alert that the template was created by a newer version of Word, then follow the prompts to download and install the Word converter. Failure to do so may result in an inability to save your manuscript.

Get Involved:

We encourage authors to be creative in your participation. Please contact us with your proposals if you are considering one or more of the following activities:

  • Organizing a Technical Session or Track*: Authors are invited to consider ‘championing’ a particular topic of interest to you and your colleagues, and coordinating multiple submissions into a Special Session or Track. Sessions are approximately 90 minutes, consisting of presentations of submitted, peer-reviewed abstracts (and submitted papers). However, you are welcome to work with the Technical Program Committee to have a format that might include longer featured talks, paper submissions (meeting same deadlines as regular technical program) or shorter presentations with a panel discussion, and the option of no paper. Common sessions may be organized into an announced Technical Track with a sub-theme to reflect specialized topics.
  • Organizing a Technical Demonstration, Tutorial, or Workshop: Acceptance of abstracts for Technical Demonstrations, Tutorials, and/or Workshops is now open.
  • Propose a Special Event or Activity: This could include a government listening session, IGNITE talk session, social/networking opportunities, and professional field trips. Feel free to suggest these and other activities that you would like to see (and help organize!).

*PLEASE make sure we know your availability to be a Session Chair and Abstract reviewer.